2018 AGM AGENDA

AGENDA

AMSA Annual General Meeting

October 28, 2018

Town and Country Centre

275 Jensen Dr. NE

Airdrie, AB

10:00-10:45         Call meeting to order and welcome

  • Roll Call
  • Adoption of 2017 AGM Minutes
  • Adoption of 2018 Agenda
  • Chair’s Notes
  • Treasurer’s Report
  • Head Ref report
  • MX Report
  • Transponders Report – Gwen Craig

10:45-12:00         Annual Business

  • Receive and consider unaudited financial statements for preceding fiscal year
  • Appoint the auditors for the next fiscal year if necessary
  • Verify Regulatory filings are up to date
  • Review Code of Conduct and any presentation of conflicts of interest
  • Review meetings during the preceding year from Board meetings attendance, committee involvement
  • Policy additions or changes
  • All Committee reports
    • Safety Committee
    • Fundraising Committee
    • Banquet Committee
    • Rider Advancement Committee
    • Social Media Committee
    • Bylaws & Policy Committee

12:00-12:30         Lunch Break

12:30-1:00           Old Business

  • One Day races vs 2-day race with 1 practice day – D’ette Barnett
  • AMSA Website – Kelsey McGaw
  • Banking Information – D’ette Barnett
  • Race event schedule conflicts – D’ette Barnett
  • Sponsorship for upcoming season
  • Pro Payout – D’ette Barnett

1:00 -2:30             New Business

  • Race attendance for year-end awards – D’ette Barnett
  • MRC Race number rule – D’ette Barnett
  • Race sign-in late fees – D’ette Barnett
  • Track/Club preparedness for races – D’ette Barnett
  • Revamp Race Day Schedules
  • Revamp race classes – Les Nemeth
  • Purchase Debit Machine – Gwen Craig
  • Change prizing for races – Kelsey McGaw
  • Pay increase for Head Referee, Assistant Referee and Transponder position – D’ette
  • Charity Event – Britny Martens
  • Update AMSA Policy and Rule book – D’ette Barnett
  • 50 cc Name draws at races to receive $25 – Harvey McFarlane
  • Tracks/Clubs request for Race dates for 2019

2:30-3:00              Voting of 2019 Board

  • Election of Chair
  • Election of Board members
  • Selection of committee members
  • Selection of class representatives

3:00-4:00              Open Discussion

4:00                        Meeting Adjourned