AGENDA
AMSA Annual General Meeting
October 28, 2018
Town and Country Centre
275 Jensen Dr. NE
Airdrie, AB
10:00-10:45 Call meeting to order and welcome
- Roll Call
- Adoption of 2017 AGM Minutes
- Adoption of 2018 Agenda
- Chair’s Notes
- Treasurer’s Report
- Head Ref report
- MX Report
- Transponders Report – Gwen Craig
10:45-12:00 Annual Business
- Receive and consider unaudited financial statements for preceding fiscal year
- Appoint the auditors for the next fiscal year if necessary
- Verify Regulatory filings are up to date
- Review Code of Conduct and any presentation of conflicts of interest
- Review meetings during the preceding year from Board meetings attendance, committee involvement
- Policy additions or changes
- All Committee reports
- Safety Committee
- Fundraising Committee
- Banquet Committee
- Rider Advancement Committee
- Social Media Committee
- Bylaws & Policy Committee
12:00-12:30 Lunch Break
12:30-1:00 Old Business
- One Day races vs 2-day race with 1 practice day – D’ette Barnett
- AMSA Website – Kelsey McGaw
- Banking Information – D’ette Barnett
- Race event schedule conflicts – D’ette Barnett
- Sponsorship for upcoming season
- Pro Payout – D’ette Barnett
1:00 -2:30 New Business
- Race attendance for year-end awards – D’ette Barnett
- MRC Race number rule – D’ette Barnett
- Race sign-in late fees – D’ette Barnett
- Track/Club preparedness for races – D’ette Barnett
- Revamp Race Day Schedules
- Revamp race classes – Les Nemeth
- Purchase Debit Machine – Gwen Craig
- Change prizing for races – Kelsey McGaw
- Pay increase for Head Referee, Assistant Referee and Transponder position – D’ette
- Charity Event – Britny Martens
- Update AMSA Policy and Rule book – D’ette Barnett
- 50 cc Name draws at races to receive $25 – Harvey McFarlane
- Tracks/Clubs request for Race dates for 2019
2:30-3:00 Voting of 2019 Board
- Election of Chair
- Election of Board members
- Selection of committee members
- Selection of class representatives
3:00-4:00 Open Discussion
4:00 Meeting Adjourned